Your Privacy is Our Priority
This policy governs the use by Atlas One UG (‘Atlas’ ‘us’ ‘we’) of any data you share with us whether by using our website www.atlasone.io (the ‘Atlasone Website’), submitting a CV to us or otherwise engaging with our services. At Atlas One it is of paramount importance to us that your information is safe and secure. This privacy notice will inform you as to how we use your personal data when you visit the Atlas One website (regardless of where you visit it from) or otherwise share data with us and tell you about your privacy rights and how the law protects you. For the purpose of this document, any reference to ‘our website’ or ‘this website’ or ‘the website’ shall be deemed to be a reference to the Atlas One website accessed by you.
The Purpose & Lawful Basis for Processing your Personal Data
We use information for different purposes and each of these have a different lawful basis. As such we are required by law to explain this to you.
If you have applied to or expressed interest in a role offered by Atlas One UG on one of our clients behalf we hold your personal details in order to process your application, and as such we believe we have a lawful basis for holding this information. When you apply for a role via one of the job boards we use, your personal data enters our bespoke Applicant Tracking System (ATS), which keeps the data from all of our recruitment projects separate. We promise: To share your data only with the specific client to whom you have applied.
If you are unsuccessful at the applicant stage we will keep your details only for the duration of the recruitment project (typically 2 months). Your details will not leave the ATS and once you have received a rejection letter, you can be assured that all the details we hold on you will be deleted.
If you are an active candidate (someone who we want to progress within the recruitment process), your details will be shared only with the client company to whom you have applied. This information will include your contact details, application form, CV and any telephone interview notes that have been generated. Our aim is to share as little as necessary, and only details relevant to the position for which you have applied or expressed interest. We have monthly procedures in place to ensure that any trails of personal data are deleted, and we have a comprehensive process for the removal of all data at the end of each recruitment project that we run.
One of the services that we offer to our clients is the identification of future potential from existing candidates (you may not be suitable for the position for which you have applied or expressed interest, but the client may have a future role for which you might be suitable). If we do identify you as having 'future potential' for our client, we will contact you for permission to retain your details, in which we will clearly state the length of time for which we would like to hold your details for this client only. You will need to give this permission to us in written format. After the stated length of time has passed, we will automatically delete all your details or contact you again for further permission if applicable.
We believe we have a legitimate interest in using your using your personal data for the purposes of processing your job application and sharing it with potential employers.
If you are the successful candidate in one of our recruitment projects, you will be treated in the same way as our active candidates.
Who Receives your Personal Data?
If you are a candidate, have applied to or expressed interest in a role, your personal data will be received by by Atlas One UG, who feed the information into our applicant tracking system (ATS) and our internal database management system (DBMS). These companies act as data processors for us. Where applicable, your personal data will be passed onto our clients if you are selected as a suitable candidate for one of their vacancies. Occasionally, your details may be relevant for a vacancy for which you have not applied or expressed interest, and if this is the case, we will always seek your permission before sharing your personal data with another client for your mutual benefit.
If you are a client, we hold your contact details on CRM support systems such as HubSpot. These companies are data processors for us.
Your Personal Data Rights
The personal data we hold about you is your data, so you have certain rights over them. This section summarizes your rights. You can exercise any or all these rights when you choose, and the easiest way is by sending us an email at email@example.com or using the following link https://www.atlasone.io/personal-data-rights
Where we are processing your data based on your consent (e.g. for a job application) you can withdraw that consent and we must immediately stop processing your data. Please note that up to that point, we’re acting lawfully with your consent, and withdrawal of consent cannot be backdated.
You have the right to request a copy of all personal data we hold relating to you and we must provide this within 30 days. You also have the right to require us to correct any records that are wrong.
You have the right to require us to erase personal data and we must comply with this right. We retain the right to keep data that is needed to establish, exercise or defend a legal claim. Where we process your data based on a ‘legitimate interest’ (underlined in the section on purpose and lawful basis, above) you still have the right to object to our processing of that data. From that point, we must stop processing your data until we have determined whether your rights override our interests.
Finally, you have the right to have your personal data transferred to another organisation, and we’re obliged to provide it to you in a clear and reasonable format.
Our Contractual Requirements to Use your Personal Data
If you are a candidate, we have a legitimate interest in using your personal data for the purposes of processing your job application and sharing it with potential employers.
Automated Processing of your Personal Data
The only automated processing we do of personal data is to take information from publicly available platforms such as www.linkedin.com and move it into our applicant tracking system (ATS) and our internal database management system (DBMS). We also use HubSpot to undertake some automated communications activities. You are able to manage the information you receive from us through these channels at any time.
Other Purposes for Processing Personal Data
We don’t process your personal data for any other purpose than we’ve described here. We won’t sell your personal data to other companies. As we develop the Atlas One range of products, we might add a new data process to our platform that uses your personal information. Should we decide that we want to develop a new processing purpose, we will contact you to let you know what we intend to do, the lawful basis we will use, and your rights over our intended new processing. We will also publish information about it here.
How to Contact Us
If you have any questions, concerns or just want some more information about our privacy management, drop us a line at firstname.lastname@example.org